Office Manager  

Main responsibilities:

Under the supervision of the General manager, the Office Manager who will handle: Finance, Human Resource and Administration, with the main responsibilities of:

1-Financial Management and Reporting

• Ensure that internal accounting and finance operations comply with a;; Philippine standards and laws;
• Manage the day to day finance and accounting services and staff;
• Manage the submission of financial reports to ensure that these are timely, complete, correct and appropriate. Identify problems and assist in providing solutions.

2-Human Resources Management

• Ensure that an appropriate system of confidential personnel files for the Green Acre staff, containing key data, documents and correspondences relative to each employee’s contractual relationship is maintained and up to date;
• Ensure a satisfactory payroll system of the staff, including ensuring timely payment of salaries and remittance of payroll taxes and social security contributions withheld to the proper authorities, as required by Philippine laws;
• Ensure that appropriate procedures are in place and are respected with respect to recruitment, dismissal, compensation & benefits, employment conditions, travels as per the Green Acres policies and the human resources Manual. Developing and maintaining the policies, procedures and human resources manual as is necessary.

3-Contract and general Administration

• Ensure that the Green Acres fulfill their contractual obligations with regard to timely and quality financial reporting and budgeting;
• Ensure that projects funds are called on a timely basis on the basis of the procedure agreed with each project;
• Assist the General manager and operations staff in meeting other contractual obligations to all contracts when possible;
• Administrate insurance contracts of Green Acres assets and personnel.

4-Others

• Ensure compliance with Field Operations for maintenance and management of property (Vehicles, equipment, Main Office);
• Ensure the use of Green Acres accounting and Management information systems (MIS) systems guidelines etc are in place and adhered to by all staff;
• Ensure that all laws with respect to taxes and duties are respected and that all authorized exemptions are obtained.

What you need:

Required Qualifications

• Minimum a bachelor’s degree in Accounting or Financial Management; 
• 7 years’ experience, which at least five (5) years in a leadership role, with demonstrated success in an international environment (NGO or Company);
• Full accounting qualification i.e. CPA, ACCA or equivalent will be a plus.

Required skills and competencies

• Demonstrated skills in developing, managing and evaluating financial and administrative plans and policies;
• Experience working with government and/or contractors;
• A thorough knowledge of and dexterity with accounting’s software’s and systems.
• Strong leadership abilities;
• Ability to work under pressure;
• Excellent inter-personal skills, including the ability to develop and maintain strong relationships at all levels, within Green Acres and, as required, with external stakeholders;
• Excellent oral and written communications skills in English and Tagalog;
• High ethics and a personal commitment to transparency and accountability;
• Adhere to Green Acres values: Knowledgeable, Optimistic, Determined and Engaging.