Zeno Business Solutions is a talent management partner specializing in Employer of Record (EOR) services for US-based clients. We handle HR, payroll, training, and tech challenges, enabling our clients to focus on their core operations. As an Assigned Employee (AE) with Zeno, you'll gain invaluable experience working on diverse projects in a global landscape, directly managing day-to-day operations for clients. We are committed to professional excellence, unwavering reliability, a client-first focus, integrity, and empowering both our clients and employees. We offer competitive compensation, comprehensive benefits, and opportunities for professional growth and development within a supportive and professional remote work environment. 

Zeno Business Solutions Corp

<h3>Company introduction: 
Zeno Business Solutions is a talent management partner specializing in Employer of Record (EOR) services for US-based clients. We handle HR, payroll, training, and tech challenges, enabling our clients to focus on their core operations. We are committed to professional excellence, unwavering reliability, a client-first focus, integrity, and empowering both our clients and employees. We offer competitive compensation and opportunities for professional growth and development within a supportive and professional remote work environment.</h3>

<h3>Job Summary</h3>

WorkWhile requires vendor support to maintain 24/7 coverage on the IndeedFlex VMS for our client OnTrac. Contractors will manage job allocations, book workers within strict SLA windows, ensure timesheet accuracy, and maintain worker profiles. This role is critical to preventing slot loss, meeting SLA deadlines, and ensuring a positive client experience.

<h2> 
 
Key Responsibilities</h2>

<h3>Dashboard Monitoring &amp; SLA Compliance</h3>

● Monitor IndeedFlex VMS for new job allocations

● Click “Respond” immediately and complete booking actions

● Maintain 4-hour SLA for all job requisitions

● Remove unfilled allocations when needed

<h3>Worker Booking &amp; Data Entry</h3>

● Add and update worker profiles (legal name, DOB, email, SSN last 4)

● Bulk upload workers during surge windows

● Select &amp; confirm all shift dates before booking

● Manage replacements, swaps, and cancellations

<h3>Attendance &amp; Timekeeping</h3>

● Confirm worker clock-ins &amp; clock-outs

● Record first/second shift punches and meal breaks

● Escalate clock-in issues to IndeedFlex support

● Mark no-shows and assign replacements

<h3>Timesheet Accuracy</h3>

● Adjust and submit timesheets daily

● Complete all weekly timesheet submissions before Monday 11:59 PM CST

● Remove workers from future shifts when absent

<h3>Worker Support</h3>

● Contact workers who cancel or fail to confirm shifts

● Provide shift details, access instructions, and expectations

 

<h3>Work Schedules:</h3>

● Night coverage: 5 PM–12 AM PST

● Weekend coverage: 8 AM–8 PM PST

● Surge coverage: support during 300–500-slot releases with 48-hour fill deadlines

● Must respond to alerts &amp; allocations in real time (notifications enabled)

VMS Data Entry & Dashboard Monitoring Specialist

Hadley Designs is a vibrant, creative female-owned business dedicated to enriching everyday life and special moments through beautifully crafted stationery. Founded by Becca Hadley, who expertly balances design work with raising four children, the company has flourished for over a decade. With a heartfelt focus on education and organization, Hadley Designs offers a wide range of lovely educational posters, school supplies, homework trackers, and behavioral tools designed to support children’s learning and development in engaging ways.

Serving more than 2,000,000 happy customers and boasting over 100,000 five-star reviews, Hadley Designs combines creativity and practicality across a diverse portfolio of over 1,500 meticulously designed products. Their bestsellers include calendars, planners, educational posters, chore charts, and certificates of achievement - all crafted to bring joy, motivation, and organization to families and educators alike.


Hadley Designs

Ready to help build a team that changes how children learn?

At Hadley Designs, we believe learning should be fun, engaging, and full of heart. Our products help families trade screen time for connection and creativity, and that mission starts with the people we hire. We’re looking for a driven Hiring Operations Lead who can help us find, attract, and hire exceptional talent that shares our purpose.

About Hadley Designs

Hadley Designs is a family-founded brand that’s redefining early education through creativity, beauty, and connection. We design screen-free learning tools that spark curiosity and confidence in children while giving parents peace of mind. Every product we make helps families rediscover the joy of learning together. That same passion drives our internal culture, we believe great companies are built by people who care deeply about their craft, their team, and the families we serve.

About the Role

As our Hiring Operations Lead, you’ll own the entire recruiting engine, from sourcing and screening to onboarding and employer branding. You’ll create a clean, efficient hiring system that delivers top-tier candidates quickly and keeps the experience positive at every step.

Your Core Focus

<ul>
	<li>Build, optimize, and run our full-stack hiring system, including scorecards, test projects, and interview flows</li>
	<li>Own every stage of the recruiting process across all departments</li>
	<li>Deliver weekly hiring pipeline reports that highlight performance and bottlenecks</li>
	<li>Protect and strengthen Hadley’s employer brand on platforms like Glassdoor and LinkedIn</li>
</ul>

What You’ll Do

<ul>
	<li>Write, post, and manage compelling job listings that attract A-players</li>
	<li>Proactively source candidates through LinkedIn, job boards, freelancer platforms, and referrals</li>
	<li>Filter applicants for capability, culture fit, and scorecard alignment</li>
	<li>Run test projects, review submissions, and conduct first-round interviews</li>
	<li>Manage the candidate experience from first touch through offer</li>
	<li>Keep hiring systems (ClickUp, ATS) organized and up-to-date</li>
	<li>Coordinate interviews with hiring managers and team members</li>
	<li>Maintain onboarding checklists and ensure every new hire has a smooth start</li>
	<li>Track and report weekly funnel metrics across all open roles</li>
	<li>Manage and respond to Glassdoor reviews, maintaining a 4.5+ rating</li>
	<li>Continuously refine sourcing strategies and test project frameworks</li>
</ul>

How Success Is Measured

<ul>
	<li>Average time to fill roles under 45 days</li>
	<li>Weekly applicant volume of at least 250 per active role</li>
	<li>100% completion rate on weekly hiring pipeline reports</li>
	<li>Consistent 4.5+ Glassdoor rating</li>
	<li>Minimum of 15 completed test projects reviewed per week</li>
</ul>

 

Why You’ll Love Working Here

At Hadley Designs, you’ll do meaningful work that helps families everywhere rediscover the joy of real learning. We’re a remote-first team built on trust, creativity, and autonomy. You’ll have the freedom to own your schedule and the space to grow your skills. Expect:

<ul>
	<li>A remote-first environment built on accountability and flexibility</li>
	<li>Paid time off and holidays</li>
	<li>Access to ongoing learning and professional development</li>
	<li>Free Hadley Designs products for your family</li>
	<li>Regular collaboration with leadership, including the founders</li>
	<li>A supportive, mission-driven culture that values excellence and integrity</li>
	<li>Hadley Designs is a small but mighty team that believes in balancing high standards with heart. We care deeply about what we do and who we do it with.</li>
</ul>

Apply today and help us make learning fun, engaging, and screen-free for families everywhere.

Recruiter Talent Acquisition Lead

B4B Solutions Inc. is operating under the Clear Admin People brand, an outsourcing company based in Makati City. We offer remote admin services to business owners (dentists, labour hire operators, accounting firm, etc) in any states/territories in Australia. 

We call ourselves admin people because we put people first. We are invested in having a positive impact on everyone’s lives. 

Our management team is dedicated to empowering you to grow personally and professionally to be the very best you can be for years to come in an environment where the best idea wins, no matter where it comes from.

We also place great emphasis on characteristics rather than qualifications. We have established a recruitment framework called 6-Tool players to ensure we work with excellent people.

A 6-tool player possesses these six characteristics: Adult, Professional, Smart, Empathetic, Competitive, and has an insatiable Thirst for Learning.

B4B Solutions Inc.

Clear is seeking an Admin-HR Support to work with our client, an Australia-based company known as experts in staffing solutions for the agricultural sector.

Role and Opportunity

Our client provides temporary labour services to the Agricultural Industry.

Purpose

Here are your daily tasks, as an Admin-HR Support:

Lodging Recruitment Plans

<ul>
	<li>Submit recruitment plans to the government agency for every worker coming to Australia</li>
	<li>Includes roles specifics, payment, accommodation, transport, etc.</li>
	<li>Each plan needs a specific OOE confirming contract arrangements</li>
	<li>Lodge plans onto the client's online platform</li>
	<li>Address and action all feedback in a timely manner</li>
</ul>

Variation Management

<ul>
	<li>Lodge variations with the government agency when circumstances changes</li>
	<li>Every Recruitment Plan change mush have an approved variation</li>
	<li>Action business requests, draft change requests, and submit to the government agency</li>
	<li>Forward approved variations to managers from workers to sign and update worker list</li>
	<li>Chase pending signed forms weekly</li>
</ul>

Accommodation

<ul>
	<li>Managers send detailed emails with labelled photos for upload to the platform</li>
	<li>Managers provide supplementary forms with photos for platform accommodation process</li>
	<li>Save all documents in designated folder for future audits</li>
	<li>Rental increases require owner justification and must be saved in folder</li>
	<li>Answer all accommodation feedback promptly</li>
</ul>

Arrival reports

<ul>
	<li>Submit arrival reports to the government agency for every arriving worker</li>
	<li>Keep tracker up to date</li>
</ul>

Departure reports

<ul>
	<li>Manage the departing workers from the Worker List.</li>
	<li>By submitting departure reports with required documentation including flight invoice, itinerary, and superannuation payment export</li>
	<li>Submit reports within the required timeframe as per the guidelines</li>
	<li>Keep the tracker up to date</li>
</ul>

Private Transport

<ul>
	<li>Workers to sign “worker arranges private transport form”</li>
	<li>Add to variation tracker for those workers to remember to chase up signed forms</li>
	<li>Submit inquiry in the client's online platform attaching signed form</li>
	<li>Save signed forms in the RP, variation folder</li>
	<li>Accommodation change/ rent increase</li>
	<li>Workers fill in and sign “Accommodation Change” form</li>
	<li>Add to variation tracker for those workers to remember to chase up signed forms</li>
	<li>Save signed forms in the RP, variation folder</li>
	<li>No need to lodge in the client's online platform, the signed forms</li>
</ul>

Recruitment Process

<ul>
	<li>Once Recruitment Plan is approved the worker selection begins.</li>
	<li>Work with managers on worker list.</li>
	<li>Once worker list is approved with manager, send to Labour Sending Unit (LSU) / Agent to upload workers into IRD</li>
	<li>Create individual OOE and upload to IRD for workers to sign and allocate the placements</li>
</ul>

Assist the HR Administrator in the Visa Process

<ul>
	<li>Create flight manifest and add workers to the worker list in SharePoint Activity 12</li>
	<li>Complete VEVO check for returning workers</li>
	<li>Download all documents from IRD and save in RP worker folder</li>
	<li>Update worker list SFP column confirming signed LOO</li>
	<li>Complete visa in the relevant government agency's portal</li>
	<li>Once submitted, send receipt to designed personnel with RP number, save in RP folder, and log Activity 1 (visa applied) in SharePoint</li>
	<li>Once approved, save visa grant letter in RP folder and log Activity 2 (visa granted) in SharePoint</li>
</ul>

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VMS Data Entry & Dashboard Monitoring Specialist

Recruiter Talent Acquisition Lead

Admin HR Support Officer | AU account