Circulation Assistant III  

Summary of Work Activities and Responsibilities

The Circulation Assistant III performs clerical functions for the Circulation Section, such as collecting books from the chutes, shelving the Section’s library materials, and performing minor book repairs.

Main Duties and Responsibilities

I. Maintenance and Preservation of Resources

• Retrieves library materials from designated collection chutes and tables across the library, ensuring prompt return to their proper locations for continued accessibility and organization
  • Shelves library materials in their proper location in accordance to the Rizal Library’s classification scheme
• Conducts minor repairs on slightly damaged library materials, such as simple book repairs and mending, and refers severely damaged materials to external partners for repair and rebinding
• Assists in the inventory process for Circulation materials by accurately cataloging, organizing, and updating records

II. Section Management Support

• Provides assistance to library users by addressing basic inquiries and offering clear directions within the library to enhance their experience and ease of access to resources
• Prepares data and drafts reports required by the Section Head
  • Records, collates, and maintains statistical data on the assigned area of responsibility (e.g. daily user statistics, number of books for shelving, number of books returned to shelves)
  • Tracks visits to Circulation Section and usage of resources by library users • Monitors library resources and reports to the Section Head any possible safety, security and maintenance concerns
  • Picks up and delivers books for Inter and Intra Library Loan (ILL)

III. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative

Knowledge, Skills, and Abilities:

• Knowledge of Library Operations and Standards: Demonstrated basic knowledge of library operations and adherence to industry standards

• Clerical Support Skills: Demonstrated knowledge of basic clerical procedures such as filing, encoding, etc.

• Technological Savviness: Proficient in transitioning between various technological platforms and software applications, with the capacity to learn and adjust to unfamiliar ones • Attention to Detail and Organizational Skills: Strong attention to detail and exceptional organizational skills to ensure accuracy and efficiency in tasks

• Communication Skills: Proficient in communicating effectively both orally and in writing to convey information clearly and concisely to all stakeholders

• Interpersonal Relations Skills: Ability to foster positive interpersonal relationships with stakeholders in a collaborative environment

Education and Experience Requirements:

• Graduate of any Bachelor’s Degree