Executive Assistant
Qore Resource Solutions
- Taguig City, Philippines36, Kalayaan Ave, Pitogo, Taguig City, Metro Manila, PhilippinesTaguig CityMetro ManilaPhilippinesPhilippines
- ₱27,000.00 - ₱32,000.00 / monthPHP270003200027000MONTH
- Full timeFULL_TIME
Job Description
Our Client, Lady M Confections is a renowned purveyor of exquisite desserts, renowned for our signature Mille Crêpes cakes and confectionery delights. They are seeking a Group Administrative Assistant to join their team. As a Group Administrative Assistant, you will be responsible for handling a variety of administrative tasks to support the needs of the designated group. This includes data entry, reporting, travel management, and expense management. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced environment.
*This is an Onsite Position, working the Night Shift in BGC - Monday to Friday 9pm to 6am. It will also follow a US holiday schedule.*
Role and Responsibilities
- Perform data entry tasks accurately and efficiently, maintaining databases and spreadsheets as needed.
- Generate reports and analyze data to support decision-making processes within the group.
- Coordinate travel arrangements, including flights, accommodations, and transportation, for group members.
- Manage expense reports and reimbursement requests, ensuring compliance with company policies and procedures.
- Organize and maintain electronic and physical filing systems, ensuring documents are easily accessible.
- Assist with scheduling meetings, appointments, and conference calls, coordinating with internal and external stakeholders.
- Serve as a point of contact for inquiries and requests directed to the group, providing timely and professional responses.
- Collaborate with other administrative assistants and team members to streamline processes and improve efficiency.
- Handle confidential information with discretion and maintain a high level of confidentiality at all times.
Minimum Qualifications
- Onsite - Work From Office in BGC
- Minimum 3 years’ experience in administrative support.
- Excellent English communication skills, both written and verbal.
- Prior international work experience is highly preferred.
- Bookkeeping experience highly preferred.
- Proficiency in data entry and using Microsoft Office applications, particularly Excel and Word.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Experience with travel booking platforms and expense management systems is a plus.
- Flexibility to adapt to changing priorities and deadlines.
- Ability to work independently with minimal supervision.
Perks and Benefits
- Medical / Health Insurance
- Paid Sick Leave
- Paid Bereavement/Family Leave
- Paid Holidays
- Paid Vacation Leave
- Transportation Allowances
- Maternity & Paternity Leave
Other
- 13th month
- Allowances
- Night shift and holiday premiums
- HMO
Required Skills
- Organizing and Planning
- Clerical Skills
- Attention to Detail
- Events Management
- Data Encoding / Data Entry
- Computer Literacy / Basic Computer Skills
- Microsoft / MS Office
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Administration and Coordination
- Educational Requirement
- Completed vocational course
- Recruiter response to application
- Sometimes
- Office Address
- Kalayaan Ave 36, 1213 Taguig City, Philippines