Sales Functional Coordinator  

Overall Role Purpose:

Provide effective and efficient administrative support on Sales matters to the Sales Management.

Accountabilities:

Customer-Internal

Support to Head of Commercial

• Provide comprehensive administrative support to the Head of Commercial, including scheduling, leave administration, expense claim management, travel arrangements, and coordination of daily activities, while also assisting team members as needed.
• Manage the Head of Commercial’s daily calendar, ensuring efficient scheduling of appointments, meetings, and engagements.
• Prepare, verify, and submit accurate and timely expense claims for the Head of Commercial.

Country Sales Function

Organise and minute monthly Sales Meetings. Plays key role in organization and/or coordination of other parts and their relationship to one another. Seeks out and critically evaluates both numerical and narrative information. Draws accurate conclusions.

Planning & Organizing: Sets clear and realistic goals and objectives. Establishes a course of action and a sequence of steps to ensure that activities and objectives are efficiently achieved. Is structured with good personal organization. Schedules time effectively and uses efficient work methods and tools.

Decision Making: Makes timely and appropriate choices based on accurate analysis and experience. Uses sound judgment even in conditions of uncertainty. Anticipates impact of decisions and plans how to manage risk.

Results Orientation: Continually seeks to accomplish critical tasks with measurable results. Overcomes obstacles and makes adjustments to achieve results. Focuses self and others to achieve targets aligned with business goals.

Stakeholder- External

Suppliers (travel agents, hotel, other service providers)

· Travel and accommodation arrangements for participants, liaison with relevant hotels and overseeing various logistics arrangements.

Regional and Country Senior Management

· Collate data for Sales reports (both country and regional) and other required documentation; ensuring deadlines are complied with.

Country Office

· Coordinate with other departments’ coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.

· Ensure that the department has enough office and marketing supplies for sales frontlines

• Strong analytical and planning skills;
• Good presentation skills;
• Excellent problem-solving skills;
• Bachelor’s degree, any course
• Good communication skills & administration skills
• Works cooperatively with others to achieve target and objectives. Accomplishes own tasks in support of team goals and actively offers to help colleagues. Supports group decisions.